ICA 2026 Policies
Please review the terms, privacy practices, and refund policy that apply to ICA 2026 registration and participation.
ICA 2026 is presented with the support of its Organising Partners, including Annam.ai, Indian Institute of Technology Ropar (IIT Ropar), IIT Ropar Technology & Innovation Foundation (iHub-AWaDH), Ministry of Education, Government of India, and ICAR-National Research Institute for Integrated Pest Management (NRIIPM).
Registration payments are collected by IIT ROPAR - TECHNOLOGY AND INNOVATION FOUNDATION through the designated payment gateway. For registration-related queries, contact ica@iitrpr.ac.in.
1. Terms & Conditions
1.1 Registration
Registration is subject to successful completion of the registration process and payment of the applicable registration fee. Participants are responsible for providing accurate and complete information.
1.2 Registration Fees and Payment
Registration fees must be paid through the payment methods available through the official ICA 2026 registration system. Payment transactions are processed through the designated payment gateway. A registration is confirmed only after successful verification of the applicable payment.
1.3 Registration Transfer
ICA 2026 registration is non-transferable and may not be transferred to another individual.
1.4 Conference Programme and Arrangements
The Organising Partners may modify the conference programme, speakers, schedule, or other arrangements when necessary. Significant changes will be communicated through official ICA 2026 channels.
1.5 Cancellation or Postponement by the Organisers
If ICA 2026 is cancelled, registered participants will be eligible for a full refund, subject to verification. If it is postponed, participants may choose to transfer their registration to the rescheduled dates or request a full refund.
1.6 Participant Responsibility
Participants are responsible for ensuring that submitted information is correct and for complying with applicable conference requirements and instructions.
2. Privacy Policy
2.1 Information We Receive
ICA 2026 may receive and use information provided through registration and conference-related communications. Payment-related transaction information may also be processed through the designated payment gateway.
2.2 Purpose of Using Information
Information may be used to process and administer registrations, verify payments, communicate registration and conference information, maintain records, and manage activities directly related to participation.
2.3 Payment Processing
Payment processing may involve the systems and applicable policies of the designated payment gateway. IIT ROPAR - TECHNOLOGY AND INNOVATION FOUNDATION is the entity collecting registration fees for ICA 2026.
2.4 Access to Information
Registration information is intended to be accessible to the ICA organising team for conference administration and to the designated payment gateway where required for payment processing and verification. Annam AI Foundation is an Organising Partner and is not the entity collecting registration payments.
2.5 Data Security and Retention
Reasonable measures will be taken to protect registration information against unauthorised access, alteration, disclosure, or misuse. Registration and payment-related information may be retained as long as necessary for conference administration, reconciliation, record-keeping, and other legitimate requirements.
2.6 Privacy Queries
For privacy questions, contact ica@iitrpr.ac.in.
3. Refund & Cancellation Policy
3.1 Participant Cancellation
ICA 2026 registration fees are non-refundable. No refund will be provided if a participant cancels, withdraws, or does not attend after successful payment.
3.2 Duplicate or Erroneous Payments
For a duplicate or erroneous payment, contact ica@iitrpr.ac.in. The transaction will be reviewed and, where applicable, an appropriate refund will be processed after verification.
3.3 Conference Cancellation
If ICA 2026 is cancelled by the organisers, registered participants will be eligible for a full refund, subject to verification of the registration and payment.
3.4 Conference Postponement
If ICA 2026 is postponed, a registered participant may choose to transfer their registration to the rescheduled dates or request a full refund. Instructions and timelines will be communicated after the postponement announcement.
3.5 Refund Processing
Approved refunds will generally be processed to the original payment method. The time for the refund to appear may depend on the payment gateway, bank, or payment provider.
3.6 Contact
For refund or cancellation queries, contact ICA 2026 Registration Support at ica@iitrpr.ac.in.